This chapter contains the following topics:
You use the Control Information selection to set up the Check Reconciliation module for your particular requirements. The information entered here controls various operations throughout this module.
It may also control posting functions in Accounts Payable, Accounts Receivable and Payroll when you are interfaced directly to Check Reconciliation.
Select
Select Control information from the C/R menu.
Graphical Mode
Select the Edit button and the following screen displays:
When accessing this screen, you have the following button options:
|
Edit |
Alt+e |
To edit the fields |
|
Cancel |
Alt+c |
To cancel a new entry or any changes |
|
Exit |
Alt+x |
To exit to the menu. If you are in the process of adding a new entry or changing fields, you will be asked if you want to cancel the entry |
The Save/New and Delete buttons are not active on this screen.
Character Mode
In character mode, the following screen appears:
The example information for Check Reconciliation is based on the assumption that you are using this module exclusively, with no other PBS modules.
Enter the information as follows:
Check the box if you are using the PBS Accounts Payable module; otherwise, leave it unchecked.
|
Format |
Graphical: Check box, checked is yes and unchecked is no Character: Enter Y or N |
|
Example |
Graphical: Leave it unchecked Character: Type N |
Check the box if you are using the PBS Payroll module; otherwise, leave it unchecked.
|
Format |
Graphical: Check box, checked is yes and unchecked is no Character: Enter Y or N |
|
Example |
Graphical: Leave it unchecked Character: Type N |
Check the box if you are using the PBS Accounts Receivable module; otherwise, leave it unchecked.
|
Format |
Graphical: Check box, checked is yes and unchecked is no Character: Enter Y or N |
|
Example |
Graphical: Leave it unchecked Character: Type N |
This option is for Canadian payroll users only. It allows users with Canadian payroll to get check information from their system.
Check the box if you are using the Canadian payroll module; otherwise, leave it unchecked.
|
Format |
Graphical: Check box, checked is yes and unchecked is no Character: Enter Y or N |
|
Example |
Graphical: Leave it unchecked Character: Type N |
Choose start-up mode when you first set up this module, and then change to regular use after you finish setting up all of your checkbooks.
This is a protected field. For allowing protected changes refer to the System documentation on allowing protected changes.
|
Note |
You should not change from start-up mode to regular use here. To make this change, you must run Setup: set last balance utility. Refer to the Starting Up a Checkbook chapter. You can change from regular use to start-up mode only when there is no reconciliation in progress. Refer to the Reconcile Statements chapter. |
Select Start-up or Regular use. In character mode enter S for Start-up mode or R for Regular use.
|
Format |
Graphical: Drop down list, either Start-up mode or Regular use Character: Enter S or R |
|
Example |
Graphical: Select Start-up mode Character: Type S |
Print register of checks / deposits transferred from other packages
This question displays only if you are using any of the PBS Accounts Payable, Payroll, or Accounts Receivable modules. Check the box if you want to print a register when you run Transfer checks/deposits; otherwise, leave the box unchecked. This also includes ACH payments for Accounts Payable and Payroll.
|
Format |
Graphical: Check box, checked is yes and unchecked is no Character: Enter Y or N |
|
Example |
Graphical: Leave it unchecked Character: Type N |
ACH payment date as clear date
This question can be entered if you are using ACH direct deposit payment processing in Accounts Payable or Payroll.
Check the box to use ACH payment date as clear date during the transfer of payments to check reconciliation or leave it unchecked to clear the ACH payments manually.
|
Note |
You will not be able to see the ACH direct deposit cleared entries when reconciling a bank statement as the clear date will most likely be earlier than the date used for the reconciliation. |
|
Format |
Graphical: Check box, checked is yes and unchecked is no Character: Enter Y or N |
|
Example |
Graphical: Leave it unchecked Character: Type N |
Post PBS Accounts Payable checks automatically
This field is only accessible if you selected to use Accounts Payable in the Using PBS Accounts Payable field.
Check the box if you want to post PBS Accounts Payable checks, direct deposit payments and voids automatically. This bypasses the Transfer checks/deposits function. The Checkbook (CKBOOK) in C/R receives new records written when posting in Accounts Payable. Otherwise, leave it unchecked if you prefer to use the Transfer checks/deposits function.
If you are in Start-up mode, you may not want to select auto-transfer until you are in regular mode. See the Starting Up a Checkbook chapter to determine the best option.
|
Format |
Graphical: Check box, checked is yes and unchecked is no Character: Enter Y or N |
|
Example |
This field is not accessible because you selected not to use Accounts Payable |
When this field is checked the following Accounts Payable posting selections are transferred automatically to Check Reconciliation:
| Main menu | Sub menu | Function | Comment |
|---|---|---|---|
|
Payables |
Post |
Immediate check (void) |
When voiding an immediate check, the voided check is transferred to C/R. A separate transfer register is printed. |
|
Payables |
Post |
Immediate check |
When posting an immediate check, the check is transferred to C/R. A note is added on the register. |
|
Payables |
Post |
Non A/P check |
A note is added on the register and it is transferred. Non A/P checks do not get transferred during check printing or when running the Non-A/P/Manual check Register. |
|
Open items |
Post |
Manual payment |
Manual payments are transferred to C/R. A note is added to the register. |
|
Print check and post |
|
Checks and ACH payments |
Checks and ACH payments are transferred to C/R. A note is added to the check register legend. Non-A/P checks are transferred when posting Payables. |
|
Print check and post |
|
Voids (All or a range of checks.) |
Checks and ACH transaction numbers that are voided when skipping numbers by entering the next number manually are transferred to C/R. Checks that are voided after printing and before posting are also transferred to C/R. A note is added to the check register legend in all cases. |
|
Void checks |
Post |
|
Voided checks are transferred to C/R. A note is added to the register. |
|
Note |
When posting in Accounts Payable, Payroll or Accounts Receivable automatically, if the cash account used is not in a Check Reconciliation checking account, the payment/deposit information is not automatically transferred. If this has occurred and you want those transactions transferred, you must set up a checking account in C/R and run Transfer checks/deposits. With the checking account entered, future payments and deposits will be transferred automatically. |
Post PBS Payroll checks automatically
This field is only accessible if you selected to use Payroll in the Using PBS Payroll field.
Check the box if you want to post PBS Payroll checks and void checks automatically. This bypasses the Transfer checks/depositsfunction. The Checkbook (CKBOOK) in Check Reconciliation has new records written during posting in Payroll. Otherwise, leave it unchecked.
If you are in Start-up mode, you may not want to select auto-transfer until you are in regular mode. See the Starting Up a Checkbook chapter to determine the best option.
|
Format |
Graphical: Check box, checked is yes and unchecked is no Character: Enter Y or N |
|
Example |
This field is not accessible because you selected not to use PBS Payroll |
When this field is checked the following PR menu selections and functions are posted automatically:
| Main menu | Sub menu | Function | Comment |
|---|---|---|---|
|
Checks |
|
Checks |
Individual checks are posted to C/R |
|
Checks |
|
ACH direct deposit |
Individual ACH payments are posted to C/R. |
|
Checks |
|
Void |
Checks and direct deposit pay voided through this function is posted automatically to C/R. A note is written to the register. |
|
Void checks |
Post |
|
Entries generated through Select individual checks and Select a range of checks are posted. Transfers are indicated on the posting register. |
Post PBS Accounts Receivable deposits automatically
This field is only accessible if you selected to use Accounts Receivable in the Using PBS Accounts Receivable field.
Check the box if you want to post PBS Accounts Receivable deposits and returned checks automatically. This bypasses the Transfer checks/deposits function. The Checkbook (CKBOOK) in C/R has new records written during posting in A/R. Otherwise, leave it unchecked.
If you are in Start-up mode, you may not want to select auto-transfer until you are in regular mode. See the Starting Up a Checkbook chapter to determine the best option.
|
Format |
Graphical: Check box, checked is yes and unchecked is no Character: Enter Y or N |
|
Example |
This field is not accessible because you selected not to use Accounts Receivable |
When this field is checked the following A/R menu selections are posted automatically:
| Main menu | Sub menu | Function | Comment |
|---|---|---|---|
|
Deposits |
Deposit slips |
|
The accumulated deposit is posted as one amount. A posting register is printed. The Show deposit details field (below) determines what is printed on the register. |
|
Returned checks |
Post |
|
Individual payments are reversed. |
This field is only accessible if you selected to use Accounts Receivable in the Using PBS Accounts Receivable field and you selected to post Accounts Receivable deposits automatically.
Check the box if you want to print the deposit details when the Checkbook Transfer Register prints. If you prefer just the total of the register, leave this box unchecked.
|
Format |
Graphical: Check box, checked is yes and unchecked is no Character: Enter Y or N |
|
Example |
This field is not accessible because you selected not to use Accounts Receivable |
Post Canadian Payroll checks automatically
This field is only accessible if you selected to use Canadian Payroll in the Using Canadian Payroll field.
Check the box if you want to post PBS Payroll checks automatically. This bypasses the Transfer checks/deposits function. Otherwise, leave it unchecked.
|
Format |
Graphical: Check box, checked is yes and unchecked is no Character: Enter Y or N |
|
Example |
This field is not accessible because you select to use Canadian Payroll |
When finished you have the following graphical mode options:
| Button | Keyboard | Description |
|
Alt+s |
To save your new or edited data |
|
|
Cancel |
Alt+c |
To cancel a new entry or any changes |
|
Exit |
Alt+x |
To exit to the menu. If you are in the process of adding a new entry or changing fields, you will be asked if you want to cancel the entry |
In character mode select <Enter> to save your settings or <Esc> to exit without saving.